{"version":1,"type":"rich","provider_name":"Libsyn","provider_url":"https:\/\/www.libsyn.com","height":90,"width":600,"title":"W-9 Collection: Five Bad Habits Putting Your Vendor Data at Risk","description":"In this episode of The IOFM Podcast, Debra Richardson joins host Grace Berube to discuss the year-round importance of W-9 collection and what a new IRS draft form could mean for AP teams. The key change in the draft: sole proprietors, who previously could supply either a Social Security Number or an EIN, would now be required to provide only an SSN \u2014 potentially triggering a mass recollection effort from existing vendors. With sensitive data like SSNs on the line, Debra walks through five common but risky habits AP teams fall into when collecting W-9s, from using unsecured email to routing documents through internal team members, and explains why each one creates real exposure to fraud and data breaches. What you'll learn in this episode When and why you need to collect a new W-9 The key difference in the draft W-9: Why the IRS's new SSN requirement for sole proprietors is a bigger deal than a typical form revision Why collecting W-9s over standard email is risky \u2014 including identity spoofing, misdirected messages, and more How a mass email outreach can go badly wrong \u2014 specifically, the CC vs. BCC mistake Why routing vendor documents through internal team members is a security risk and what to do instead For more information about topics reviewed in this episode, check out this article here: https:\/\/www.iofm.com\/ap\/collecting-vendor-data-securely-alternatives-to-risky-email ","author_name":"The IOFM Podcast","author_url":"https:\/\/www.iofm.com","html":"